UpSheets uses this Smart Formula to turn imported start and finish times into ordinary hours, overtime, weekend, public-holiday and allowance lines ready for Xero Payroll.
Review the assumptions and limitations before publishing this formula.
Use this formula in UpSheets
Step-by-step guide to copy, review, simulate, publish, and assign an Award Library formula.
What UpSheets Calculates Automatically
- Ordinary hours from imported start and finish times
- Overtime tiers based on hours worked
- Saturday penalty and overtime rates
- Sunday penalty and overtime rates
- Public holiday penalty rates
- Minimum engagement payments
- Automatic allowance calculations where configured
Pay Rates and Smart Formula Rules
Full time
Full time
Classification Pay Rates
Calculation Rules
Worked Example
Input: Level 1 full-time employee, Monday 6:00 am–7:00 pm, 13.00 paid hours, with no weekly overtime already accrued.Why: This variant allows up to 11.00 ordinary hours for this day pattern. The remaining 2.00 hours are assigned to overtime or penalty lines.
Part time
Part time
Classification Pay Rates
Calculation Rules
Worked Example
Input: Level 1 part-time employee, Monday 6:00 am–7:00 pm, 13.00 paid hours, with no weekly overtime already accrued.Why: This variant allows up to 11.00 ordinary hours for this day pattern. The remaining 2.00 hours are assigned to overtime or penalty lines.
Casual
Casual
Classification Pay Rates
Calculation Rules
Worked Example
Input: Level 1 casual employee, Monday 6:00 am–7:00 pm, 13.00 paid hours, with no weekly overtime already accrued.Why: This variant allows up to 11.00 ordinary hours for this day pattern. The remaining 2.00 hours are assigned to overtime or penalty lines.
What Requires Customer Configuration
- Variant assignment: Choose the Smart Formula variant that matches each employee’s work pattern.
- Classification selection: Assign the correct classification level for each employee.
- Public holidays: Configure public holidays for your organisation so public-holiday rules apply on the correct dates.
Manual Allowances
How to Use This Rule Set in UpSheets
- Copy the Fast Food Award rule set from the Award Library and select the Level 1 variant during review.
- Assign the correct classification and employment type to each employee using this variant.
- Simulate representative shifts, then publish and assign the rule set to affected employees.
Assumptions and Limitations
Assumptions
- Saturday and Sunday work uses clause 21 all-day ordinary penalties (Saturday 125% for all levels; Sunday 125% Level 1 / 150% Levels 2 and 3).
- Public holidays use clause 21 / 27.3 at 225%.
- Daily overtime uses the clause 13.5 11-hour ordinary cap with clause 20.6 Mon-Sat first 2 hours at 150% then 200%, Sunday overtime at 200%, and public holiday overtime at 250%.
- Public holiday weekly OT stays at 250%.
- CASUAL base rates already include the 25% loading.
- Because MULTIPLE lines apply against that loaded casual base, casual multiples are the award percentage of the minimum hourly rate divided by 1.25 (for example evening 135%/125%=1.08 and 140%/125%=1.12, Saturday/Sunday Level 1 150%/125%=1.2, Sunday Levels 2/3 175%/125%=1.4, PH 250%/125%=2.0, OT first 2 hours 175%/125%=1.4, OT after / Sunday OT 225%/125%=1.8, PH OT 275%/125%=2.2).
- The award has no minimum break-between-shifts GAP obligation beyond meal/rest breaks under clause 14.
Not Supported by This Rule Set
- Annual leave loading weekend comparison
- Full-time 5-day or 6-day weekly overtime trigger
- Junior employee classifications and junior penalty tables
- National training wage / trainees
- Part-time roster variation without written record becomes overtime
- Public holiday substitution by agreement
- Sunday overtime 4-hour minimum when not adjacent to ordinary hours
- Supported wage system
- Time off instead of payment for overtime
- Unpaid meal and rest break timing
Need one of these scenarios? Contact us to discuss your requirements. Some may be supported through configuration, a custom Smart Formula, or an extension to the Award Library.
This is general information about how UpSheets has configured this award rule set. It is not legal or payroll advice. You are responsible for ensuring your employees are paid correctly.
Official sources
- Award text: Fair Work Commission - MA000003
- Pay rates and allowances: Fair Work pay guides