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How automatic break deduction works

Enabling this feature can ensure compliance with workplace regulations and eliminate the need to manually adjust hours for breaks. Break deductions are:
  • Applied during validation
  • Cumulative (multiple thresholds can be set)
  • Configurable per user (applies to all your organisations)
  • Not applied to Smart Formulas, LEAVE, or payslips
If using Smart Formulas, use the Break Removal rule. See Smart Formula Rules for more information.

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Setting Up Break Rules

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Accessing Settings

1

Open Settings

Navigate to Settings from the main menu.
2

Find section

Scroll to the Auto Break Deduction section.

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Adding Break Rules

Break rules define when breaks should be deducted from worked hours. To add a rule:
1

Add rule

Click the + Add Rule button.
2

Enter threshold

Enter the threshold hours in the first field.
3

Enter duration

Enter the break duration (in minutes) in the second field.
4

Add more (optional)

Click + Add Rule again to add additional rules.
Example Configuration:
This configuration means:
  • Work 4+ hours → 30 minute break deducted
  • Work 10+ hours (4 + 6 more) → Additional 45 minutes deducted (75 min total)

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Understanding Cumulative Thresholds

Break rules are cumulative:
  • First rule: Absolute threshold
    • “After 4 hours” means at 4 hours worked
  • Subsequent rules: Added to previous threshold
    • “After 6 hours more” means 4 + 6 = 10 hours worked
Example:

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Removing Rules

To remove a break rule, click the × button on the right side of the rule row.

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Deduction Modes

Choose how breaks are applied to your timesheets:

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Per Shift (Default)

Deducts breaks from each individual timesheet line. Best for:
  • Single-entry timesheets
  • Different break rules per shift
  • Simple timesheet structures
Example:

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Per Day

Sums all hours for an employee per day, then applies break deduction to the total. The deduction is distributed across timesheet lines, starting from the last line. Best for:
  • Multiple shifts per day
  • Split shift scenarios
  • Total daily hour calculations
Example: